AI-Assisted
HR, Payroll, PF & Gratuity
Bangladesh-focused HR, payroll, PF, and gratuity system with AI-assisted validation, audit-friendly workflows, and role-based security.
AI Validation & Suggestion Assistant
AI payroll validation and HR data validation that acts as an AI-powered data quality and risk flagging layer before processing.
Deterministic Validations
Checks required fields, formats, ranges, and policy constraints so payroll error checking starts with clear rules.
AI-Assisted Flags
Highlights inconsistencies and anomalies using company_policy and deterministic_validation outputs, then suggests safe corrections.
What AI Never Does
It never computes payroll, PF, GF, or tax totals, never changes records, and never replaces approvals.
What is eHRDesk?
HR, payroll, PF, and gratuity in one cloud platform for Bangladesh workflows
HR and fund management in one place.
eHRDesk is a cloud-based HR, payroll, PF, and gratuity system designed for Bangladesh workflows. It centralizes employee records, payroll setup, and fund accounting in a single system.
Use it to manage employee master data, run payroll processing, and maintain PF/GF records with audit-friendly user logs and controlled access.
- HR Module:Employee records, departments, designations, grades
- Payroll Module:Salary types, tax configuration, payslips, bank challans
- PF Module:Contributions, investments, interest distribution, loans
- GF Module:Gratuity investments, interest, settlements
Key Capabilities
- Bangladesh tax schedules (Schedule-F, Schedule-G)
- Bank challans and TDS statements
- PF/GF financial statements (SFP, SIE, SRP)
- Role-based access and user activity logs
- AI-assisted validation layer
- Multiple authentication methods
- Cloud-based with secure data storage
Configurable HR, Payroll, PF & GF Workflows Across Bangladesh Industries
Configure organization structures, salary rules, provident fund and gratuity fund workflows around the way your industry manages people and statutory records.
Manufacturing
Configure HR by plant, department, grade and cost center; process payroll and maintain PF/GF accounts for permanent and operational teams.
Retail & E-commerce
Organize HR and payroll by outlet, warehouse and cost code, with centralized PF contributions and gratuity records across locations.
Healthcare
Set up employee types, grades and payroll heads for clinical and support roles while managing PF/GF eligibility, contributions and settlements.
Construction
Configure project-based HR structures, payroll cost codes and tax areas with consolidated provident fund and gratuity fund management.
IT & Software
Build flexible HR grades and salary structures for growing teams, supported by consistent payroll, PF loans and gratuity workflows.
Banking & Finance
Apply controlled HR and payroll configurations with role permissions, tax documentation, PF/GF accounting and audit-ready approvals.
Education
Manage campus, department and employee categories with configurable payroll heads, PF contributions and gratuity records in one system.
Hospitality
Configure HR and payroll for departments, grades and seasonal staff while keeping provident fund and gratuity eligibility records organized.
Modules at a Glance
HR, payroll, PF, GF, and security modules with audit-friendly workflows
HR Module
Employee records, departments, designations, grades, and tax geography.
Payroll Module
Payroll heads, salary types, tax configuration, payslips, and summaries.
Provident Fund (PF)
Contributions, investments, interest distribution, and loans.
Gratuity Fund (GF)
Gratuity investments, interest distribution, and settlements.
Users & Security
User roles, permissions, and activity logs.
Tax Forms & Schedules
Bank challans, TDS statements, Schedule-F and Schedule-G.
Accounting Processing
Bank accounts, chart of accounts, journals, ledgers, trial balance.
Fund Reporting
SFP, SIE, SRP, notes, and annexure schedules.
AI Validation Layer
AI payroll validation, HR data validation before processing.
HR Module
HR defines employee master data, structure, and tax geography used across payroll and funds.
Employee records and organizational structure
Keep employee profiles consistent across payroll, PF, and gratuity by managing core HR master data in one place.
- Employee records (local, expat, nonresident) with active/resigned status
- Personal information and contact details
- Department, designation, grade, employee type setup
- Cost center and cost code structures
- Tax area definitions for payroll processing
- Joining date, service duration tracking
- Address and next-of-kin information
Employee Types Supported
- Local employees
- Expat employees (resident)
- Expat employees (nonresident)
- Active and resigned status tracking
Payroll Module
Payroll handles salaries, taxes, deductions, and benefits based on configured payroll heads and rules.
Tax, challans, and statutory schedules
Produce required statements and schedules while keeping records auditable and consistent with policy.
Provident Fund (PF) Module
PF supports retirement savings with employee and employer contributions and transparent fund records.
Accounts and Openings
- PF account creation per employee
- Opening balance setup
- Employee and employer contribution rates
- Account status tracking
Investments and Distribution
- Investment entry and tracking
- Interest receive processing
- Interest distribution to accounts
- Maturity tracking
Expenses and Receipts
- Expense recording (admin, operational)
- Receipt tracking (contributions, interest)
- Voucher management
- Running balance visibility
Accounting Processing
- Bank account management
- Chart of accounts for PF
- Journal entry processing
- Ledger and trial balance
Loans and Settlements
- Loan requests and approvals
- Payment schedule generation
- Settlement calculations
- Final payment processing
Schedules & Statements
- SFP, SIE, SRP reports
- Investment schedules (Anx-Ai, Anx-Aii)
- Loan schedule (Anx-B)
- Fund balance (Anx-C)
Gratuity Fund (GF) Module
GF supports long-term service benefits with policy-driven eligibility, for example minimum 5 years of continuous service.
Accounts and Investments
- Gratuity account setup
- Investment tracking
- Interest accrual
- Fund balance monitoring
Income, Expense, Receipts
- Employer contribution entry
- Investment income recording
- Expense management
- Receipt vouchers
Accounting Processing
- GF-specific chart of accounts
- Journal entries
- General ledger
- Trial balance
Reports and Annexures
- SFP, SIE, SRP for GF
- Notes and annexures
- Fund status reports
- Compliance documentation
Distribution & Settlements
- Eligibility calculation (5+ years service)
- Settlement amount computation
- Payment processing
AI Validation Workflow
AI payroll validation and payroll error checking help reduce risk before processing HR, payroll, and PF data.
Why data errors happen
- Manual entry mistakes in payroll heads or amounts
- Mismatched employee records across modules
- Incomplete tax or fund configuration
- Policy violations that slip through review
How eHRDesk reduces risk
- Deterministic validations catch format and range errors
- AI flags anomalies and suggests corrections
- Policy rules applied consistently
- User logs track all changes
Outputs You Get
Warnings and suggested fixes, plus questions to confirm when needed.
What AI Does Not Do
It does not compute totals, change records, or replace approvals.
Audit-Friendly
Every suggestion is traceable to a rule, policy, or data pattern.
Why Teams Choose eHRDesk
Built for structured HR, payroll, PF, and gratuity management with careful validation.
Policy-Driven Configuration
Define payroll heads, tax settings, and PF/GF rules to match company policy.
Audit-Ready Records
User logs, role permissions, and structured reports support review workflows.
Bangladesh Documentation
Bank challans, TDS statements, and Schedule-F and Schedule-G outputs for reporting.
Security & Authentication
Role-based access and authentication options for HR data
User access management
Control who can access HR, payroll, PF, and gratuity data with clear role definitions and traceable activity logs.
Employees, administrators and trustees use controlled portal workflows with permissions appropriate to their responsibilities.
- Role-based permissionsControl access by user role
- Activity loggingTrack all user actions
- Multi-factor authenticationAdditional security layers
Security Features
- User list management
- Role assignment
- Permission configuration
- User activity logs
- Secure data storage
Access & Authentication Controls
Employee OTP Login
Employees can request and verify a login code for portal access.
Two-Factor Authentication
Optional second-factor verification adds protection for sensitive accounts.
Role Permissions
Access is governed by user roles and route-level permissions.
Secure Password Recovery
Controlled first-login, forgot-password and reset-password workflows.
Okta SSO Integration
Optional Okta single sign-on can be configured for organizations using centralized identity management.
Google Authentication
Optional Google sign-in can be configured to provide convenient access through approved organizational accounts.
eHRDesk FAQs
Clear answers about AI validation, payroll documentation, and fund reporting.
Does the AI Validation & Suggestion Assistant change data or compute totals?
No. It flags inconsistencies and provides suggestions or questions to confirm. It never computes payroll, PF, GF, or tax totals and never changes records.
What payroll tax documents can eHRDesk output?
Payslip, Salary Certificate, Bank Challan, Bank Challan (Special), Monthly TDS Statement, Schedule-F (108), Schedule-F1 (Part I), Schedule-F2 (Part II), Schedule-F3 (Part-III), and Schedule-G (108A).
How does eHRDesk handle local, expat, and nonresident employee types?
The HR module includes Add Employee, Local Employee, Expat Employee, and Expat Employee Nonresident with active and resigned employee lists.
What PF reporting is available?
PF schedules include INV Schedule (Anx-Ai, Anx-Aii), Loan Schedule (Anx-B), Fund balance (Anx-C), Outgoing Member (Anx-D), Interest Distribution (Anx-E), and Tax Calculation (Anx-F).
How is access controlled?
Access is managed through User List, Users Role, Role Permission, and User Log. Employee OTP, two-factor authentication, secure password recovery, and optional Okta SSO or Google authentication can be configured according to the deployment.
Ready to streamline your HR operations?
Get started with eHRDesk and experience AI-powered HR, payroll, PF & gratuity management.
Book a Demo+880 1787-882277 | hello@apptimatic.com